The City of Minneapolis: Reimagining the public experience with Qmatic
“I would absolutely recommend it to any public jurisdiction that has a public service center. Qmatic is a great system for ticketing and queuing and much more.”
Breanna Phelps, Service Center Manager, The City of Minneapolis Service Center
Provide flexibility and accessible services for customers
Qmatic’s omnichannel solutions enable you to support in-branch services but also offer outstanding remote assistance, making your services accessible to all customers.
- Give accessible options for all customers – let them choose how and when to schedule an appointment, check in, and where to wait
- Enable alternatives to in-branch services, including Mobile Ticket for remote waiting with real-time updates, virtual meeting platform for remote services, and online feedback
Improve communication and transparency
- Help customers prepare for their visit with booking confirmation, reminders, and notifications
- Keep customers informed at every touchpoint with regular updates and automated notifications through messaging services, Mobile Ticket, or digital signage.
- Enable customers to monitor their place in the queue, reducing the perceived waiting time
Increase operational efficiency
- Manage staff workload with automated admin tasks, streamlined workflows, and self-service options for customers
- Distribute workload evenly during the day, and plan resources in advance
- Create automated visitor and queue segmentations
- Let staff take a proactive approach in managing visitor flows with a real-time dashboard and statistics, giving them a clear view of service demand and quality, feedback and waiting times
- Create a better balance between booked appointments and walk-in visits with appointment management
Get actionable insights from all touchpoints
Get detailed data and insights to optimize your operations, along with extensive statistics and reports on the entire organization to help you improve your operations. Qmatic Business Intelligence include:
- 360 overview of your visitors
- Real-time dashboards
- Average wait time and transaction time
- Appointment data, including: no show-rate, early and late arrivals, and numbers of appointment vs walk-in visits
- Staff and branch performances
- Historical insights and demand forecast
Focus on the quality of citizens' experiences
See how our solutions can help you combine online to onsite experiences to reduce long waiting times, improve your staff’s workloads, and give residents’ the services they demand. Qmatic’s omnichannel solutions includes:
Appointment scheduling
Let customers schedule their appointments online. Distribute staff workload evenly throughout the day and regulate visitor flow for better efficiency.
Self check-in
Allow customers to check in online with their mobile phone, or on-premise with a self-service kiosk, relieving some of the workloads from the staff for them to focus more on delivering excellent services.
Virtual queuing
Let customers wait from anywhere with Mobile Ticket, with a real-time view of their place in the queue and notifications when it's their turn to be served.
Virtual meetings
Serve customers remotely when they are not able to make it in person. Enable a hybrid workforce and offer accessible services to residents with both physical and virtual delivery.
Reporting and analytics
Gain insights with up-to-date analytics and reports to make data-driven business decisions, and get actionable information to improve your operations with a real-time dashboard.
Staff application
Equip staff with the right information on resident visits to increase efficiency and service quality. Using any gadget, staff can have live information at hand while being mobile to greet or serve customers.
Messaging services
Keep customers updated at all touchpoints with automated text messages and emails, so they know what to expect and what to do. Send appointment confirmations, reminders, and other notifications before their visit.
Digital signage
Make it easy for visitors to find their way around on the premises, and keep them informed and entertained while waiting.
Resources
The Citizen Journey Management Guide
Learn how you can bring structure to your services and increase operational efficiency by improving staff engagement amid challenges such as tightening budgets and increased demand volume.
The City of Minneapolis Service Center Reimages the Public Experience with Qmatic
Learn how the City of Minneapolis increase equity and accessibility to all citizens, reduce wait times, adapt to a hybrid workforce, and improve efficiencies.
Three ways to reduce government wait time and create a more efficient visit
Learn how government agencies can improve efficiency by managing the citizen & employee experience, reducing wait time, and providing helpful information.