The Covid-19 pandemic has pushed the need for safer queuing and customer journey, and with that, a move toward virtual customer journey management that allows service providers to adapt swiftly to the fast-changing environments and customer needs. This includes those in the public sector like tax offices, DMV, immigration offices, city halls, and other government agencies.
Looking beyond the pandemic, the need for digitalization and more integrated solutions are inevitable, as customer demands and expectation increase. Investing in a smart customer journey management solution is the way government agencies can adapt to the need for digitalization, while also tackling the most common challenges in the public sector, including bad customer experience, inefficient operation, and congestion in public offices.
So when a customer journey management is in place, how can government agencies optimize it to its full potential? Here are 5 ways to make the most of this solution.
Increase efficiency by matching customer needs with employee skills
It’s expected that government agencies will face high volumes of service demand once they reopen after the pandemic. With businesses held up during lockdowns or social restrictions, and as citizens need more support from the government after the pandemic, government agencies need to find ways to be more efficient in providing services.
One of the features of customer journey management solutions is the ability to match customer needs with employee skills, which allows customers to be directed to the right person who has the skills and expertise to handle their enquiry. This will rapidly increase the efficiency with which governments deliver their services, improve citizen satisfaction and reduce congestion in public offices.
Offer easy access to customers
Customers have become accustomed to capable private sector organizations providing easy access and high levels of customization, but most public sector agencies are behind on this. With a solution that covers the entire customer journey, customers can choose the channels that are most convenient to them.
Provide better customer experience by giving flexibility to customers
Long waiting times, crowded lobbies, and lack of information are some of the problems that customers have to face when dealing with government agencies, but these can be easily fixed with a customer journey management system. For example:
- Allowing appointment booking gives freedom to customers to choose the time that’s most convenient for them
- Optimizing mobile ticket gives customers the flexibility to wait anywhere, so they can avoid the crowded lobby
- Having different channels across the digital and physical space gives customers the choice to engage with you in a way that works best for them
Streamline requests for services from different channels
It’s important for public agencies to make sure that their services are accessible for all customers with different backgrounds and needs . By providing access in the digital and physical world, it’s important to have integrated solutions that are capable of managing both simultaneously. This will provide seamless customer journeys, and also make sure that you capture the important data to drive continuous improvements.
Optimize data to drive the right action and improve efficiency
Data is an integral part of customer journey management solutions, and you can leverage this to provide better service quality. Here are a few examples of how you can optimize the data from a customer journey management system:
- Monitor real-time performance data to adjust services and make immediate decisions if required
- Use historical data to anticipate peak periods and plan staff distribution accordingly
- Use the information submitted by customers to provide a personalized service
- Use customer feedback to see areas for improvement
These are just some of the advantages of using customer journey management solutions. Ultimately, all these together will create a better experience for both customers and employees, and help you hit efficiency targets.
If you'd need some more insights, download our guide and checklist on what to consider when choosing a customer journey management solution for government agencies.